This Policy covers the Podio service, including its mobile application, website, and any other applications or websites produced by Podio. We are not responsible for the privacy practices of any third-party websites or services that you may be linked to through the use of the Podio service.
You have certain rights regarding your personal data that is held by Podio. In particular, you the right to:
How to exercise these rights
Any requests to exercise user rights can be directed to Podio through the contact details provided in this document. These requests can be exercised free of charge and, upon verification of your identity, will be addressed by Podio as early as possible and always within a reasonable timeframe.
Your personal data may be used by Podio during possible legal action resulting from improper use of the Podio application or services. We will only share your personal data when we in good faith believe it is necessary for us to do so in order to comply with a legal obligation and when your fundamental rights and freedoms are not at risk. Necessary circumstances include, but are not limited to, national security, law enforcement, litigation, criminal investigation, protecting the safety of any person, or to prevent death or imminent bodily harm.
What personal data we collect
Personal data can be freely provided by you or be collected automatically when you use the Podio application. We collect your personal data in these ways:
When you sign up for Podio: We collect personal data such as but not limited to: your email address, name, gender, and country.
Through your use of the Podio application: We collect usage data about your use of the Podio service, such as but not limited to which topics and publishers you follow and what articles you listen to.
From third parties: We work with partners that may provide us with additional data about you and your activity. If you have provided your consent to the third party or to Podio, and if Podio has a legitimate interest in using this personal data, then we will use this data to provide you with the Podio service.
Account registration data
Account registration data is the personal data that is provided by you or collected by us to enable you to sign up for and use the Podio service. Some of the personal data we will ask you to provide, such as but not limited to your name and email address, is required in order to create your account. You also have the option to provide us with some additional personal data, such as but not limited to your birthdate, in order to make your account more personalized.
The exact personal data we will collect depends on whether or not you use a third-party service such as but not limited to Facebook or LinkedIn to sign up for the Podio service. If you use a third-party service to create an account and you consent to that service sharing your data with us, then we will receive personal data via that service.
We collect usage data for the purpose of providing the Podio service. Usage data is the personal data that is collected about you when you are using the Podio service. This can include:
As with all personal data we collect, you always have the right to withdraw your consent.
How we use personal data
We process this personal data for these reasons:
We use technical service providers to run the technical infrastructure for the Podio service, including hosting, storing, management, and maintenance of the Podio application, its content, and the data we process. We also use third-party service providers to collect usage data and for marketing, research, and promotional purposes. We may also partner with advertising providers to offer third-party advertisements. These service providers have access to your personal data, but they are under a strict obligation not to disclose or use your data for any other purposes than the Podio service.
Legal basis for data processing
Podio may process users’ personal data if one of the following applies:
How we keep personal data safe
Podio is committed to the safety and protection of your personal data. We take security measures to prevent unauthorized access, disclosure, modification, or destruction of personal data. Personal data is processed using computers and/or IT-enabled tools, following procedures and protocols for safety purposes. In addition to Podio staff, in some cases, the personal data may be accessible to persons involved with the administration, sales, marketing, legal, system administration or other third-party technical services with Podio’s permission. You may request an updated list of parties that have access to your personal data at any time.
No data system can be entirely secure. Your account and personal data are protected by your password, so we ask that you keep your password and devices as secure as possible.
Personal data is processed at Podio’s operating offices and in other places where the persons involved in the processing are located. Data transfers may involve transferring your personal data to a country other than your own. You are entitled to learn about the security measures taken by Podio to safeguard your data.
Data retention and deletion
We store your personal data only for the time that it is necessary for the purpose it was collected for and/ or to comply with legal obligations and/or for dispute resolution. At your request, we will delete or anonymize your personal data except for cases where maintaining certain personal data is necessary for our legal obligations or legitimate interests such as but not limited to fraud prevention and security. We may retain your personal data for a longer period as long as you have given or not withdrawn your consent.
We will delete your personal data once the circumstances above no longer apply. After this period expires and your data is deleted, you can no longer enforce your rights to access, rectify, or receive your data.
Links to third-party content or services
Purchase of the Podio business
We do not knowingly collect personal data from children under 13 years old or under the applicable age limit. If we learn that we have collected the personal data of a child under the age limit, we will take reasonable steps to delete this personal data.
Information not contained in this policy
More details concerning the collection or processing of personal data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.